Project managers
Keep the schedule and the budget on one screen. Drag a phase and watch the cash impact before you commit to it.
Cash flow, scheduled.
The cash-flow software
The cash-flow software
contractors trust
See every dollar against the timeline before it moves. cash2schedule incorporates payment applications, retainage, and costs into automatic Gantt charts, cash-flow tables, and a forecast that flags shortfalls before they happen.
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Free 14-day trial*
See the features
"It made us look at cash flow in a way we've never done before."
Total revenue
$1.6M
Total cost
$900K
Profit margin
43.8%
Max shortfall
-$84K
Riverfront Hotel
Edison HS
Maple Tower
Depot Retrofit
Built for the way contractors actually get paid
- Pay apps
- Retainage
- PO logs
- Change orders
- Overhead
The platform
Get to know cash2schedule
One place to assign cost and revenue to your schedule, watch cash move with every drag, and forecast shortfalls before they hit the bank.
Cost & revenue assignment
Drag & drop scheduling
Pre-set flow charts
Job vs. company view
PO auto-mapping
Cash-flow forecast
Features
Five things contractors actually use
The day-to-day tools contractors lean on to keep cash and schedule moving together.
01
Assign costs & revenue straight to the schedule
A purchase order or billing line is just a number until you tie it to a task. cash2schedule turns each one into dated cash events, anchored to the schedule with flexible payment splits — billing date and cash-in date recognized separately, retainage included. Every dollar has to land somewhere, so the forecast total always equals your real contracted cost and revenue.
- Splits by % or $, with presets like 10 / 40 / 50 or custom
- Assigned vs. unassigned tracked as you go, so no PO gets forgotten
- True revenue aging measured against outgoing cost — never in isolation
02
Auto-shift costs with drag & drop
Pull a bar to a new date and the cascade does the rest: downstream tasks shift forward, parent bars re-fit, and every cost and billing anchored to the task re-lands in its new period. The cash-flow grid redraws the instant you let go, with no re-keying and no broken formulas.
- Move one task and every task that depends on it follows
- Costs & billings re-drop into their new periods
- View cash weekly, bi-weekly, or monthly — KPIs recalculate live
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03
Save & pre-load preset flow charts
Your standard job types already have a shape. Save any branch of a schedule as a template (tasks, timing, hierarchy, colors, and dependencies), then apply it onto the next job, anchored to whatever start date you choose. Every company starts with its own standard template — we build it with you during onboarding.
- Save a subtree as a reusable template
- Apply onto a new job, anchored to any date
- Company-private, so you standardize across the team
04
Job view and company view
Read one job's cash flow, then pull back to the whole company. The dashboard merges every job's forecast period by period and layers in company obligations like rent, payroll, insurance, and software to surface your Max Cash Shortfall: the deepest company-wide dip and the month it lands. Enter a real bank balance as Starting Cash and the forecast shows actual dollars, not just the change.
- Per-job grid rolled up into one company forecast
- Rent, payroll, insurance & software counted on their real payment dates
- Max Cash Shortfall, anchored to your real bank balance
05
Auto-map a new PO log to your existing POs
Already tracking POs on another platform? Export the log, drag the file in, and cash2schedule auto-detects the columns across common spellings, cleans the data, and skips summary, cancelled, and $0 rows. Import in Add & update mode and it adds new POs and updates matching ones while preserving every assignment you've already made, with no manual reconciliation.
- Columns auto-detected; forgiving, messy-file import
- Add & update keeps your existing assignments intact
- Assigned vs. unassigned, clear at a glance
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100+ hrs
saved every month over screenshotting schedules and realigning them in Excel
2 views
one job up close, the whole company at a glance
1 dashboard
every job, cost, billing, and overhead in one place
Who it's for
Built for contractors of every size
From a single superintendent in the field to the finance team in the back office, everyone works off the same numbers.
Owners & principals
Pull back to the company view, apply overhead, and know your true margin across every active job in a glance.
Finance & accounting
Pay apps, retainage, and costs line up automatically. PO logs auto-map, so reconciliation stops eating your week.
Field & superintendents
A clean schedule that reflects reality. Update progress and the office sees the cash consequences instantly.
Rollout
Every job live on day one
cash2schedule is built to be simple enough for the field and precise enough for finance. Get all your active jobs into the software within an hour or two — no year-long implementation and no consultant required.
Step 1
Set up every job
Enter each job's schedule, then upload its PO log — existing POs map automatically, so you start with your real numbers instead of a blank page.
Step 2
Assign the money
Drop costs and revenue onto each phase, or pre-load a saved flow chart and adjust from there.
Step 3
Forecast & share
Switch to the company view, layer in overhead, and send a forecast that flags shortfalls before they hit.
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Free 14-day trial*
"For the first time we can see a shortfall coming six months out instead of finding it at the draw. We moved two jobs' worth of cash planning into cash2schedule and dropped the spreadsheets entirely."
See every dollar against the timeline.
Get a walkthrough on one of your real jobs. We'll load it, assign the cash, and show you the forecast in under 30 minutes.
Book Demo Call
Free 14-day trial*
Cash flow, scheduled.